Human Resource Assistant

Essential Functions

• Administer day-to-day payroll operations, including bi-weekly payroll processing and validation for accuracy and timeliness.
• Maintain accurate employee records and update information in HR systems and databases.
• Assist with recruiting activities including posting job openings, scheduling interviews, and communicating with candidates.
• Support onboarding processes for new employees, including preparing orientation materials and collecting required documentation.
• Serve as the initial point of contact for payroll-related inquiries and issue resolution.
• Manage payroll workflows to ensure all transactions are processed accurately and within established deadlines.
• Maintain, organize, store, and dispose of departmental records in compliance with federal and state regulations while ensuring confidentiality.
• Handle sensitive and confidential employee information with professionalism and discretion.
• Reconcile employee benefit invoices and payroll deductions to ensure accurate reporting and payment processing.
• Provide excellent customer service to employees, visitors, and internal departments.
• Coordinate meetings, training sessions, and events, including scheduling, room setup, materials preparation, refreshments, and audiovisual equipment arrangements.
• Administer and support employee recognition and rewards programs.
• Maintain and update company organizational charts.
• Prepare reports, correspondence, and other HR-related documentation in a clear and professional manner.
• Monitor and maintain office supply and equipment inventories.
• Manage and update information distributed through bulletin boards, monitors, electronic communications, and other employee communication channels.
• Assist in organizing and promoting employee programs, activities, and special events.
• Complete assigned projects and responsibilities accurately and within required timeframes.
• Maintain petty cash logs and spreadsheets.
• Serve as backup support for the company switchboard as needed.
• Monitor and maintain approved quantities of over-the-counter medications in designated dispensers.
• Manage company mail processing and distribution systems.
• Perform additional duties and special projects as assigned.